Job Title: Finance & Administration

Employment Type: Full-Time

Salary: $75,000 + super

Reports To: General Manager

Located in Outer Harbour 700 metres from the train station with free on-site car parking.

This role is being offered as a full-time role and is not offered as a work from home position.

About the Role

We are a membership based Incorporated Club which operates in a completely different eco-system:

• Membership based revenue model
• Seasonal cashflow swings
• Committee and Management Committee reporting dynamics

We are seeking a highly capable and self-motivated Office All-Rounder with exceptional finance experience to be the backbone of our day-to-day operations. This is a dynamic, hands-on role suited to someone who thrives on variety, takes genuine ownership of their responsibilities, and brings a strong financial acumen to everything they do.

You will be the go-to person across administration, finance, and office coordination — someone equally comfortable reconciling accounts as you are greeting a member or organising the office calendar.

Key Responsibilities

Finance & Accounting

• Daily XERO reconciliations across multiple accounts.
• Daily XERO invoicing.
• Accounts Payable uploading of invoices.
• Develop & Implement debt management and collection procedures.
• Maintain accurate records.
• Collaborate on various accounting duties as needed.
• Ensure timely creation of invoices, including credits to holding account funds.
• Maintain member information and payment details.
• Support internal and external audit processes.

Office Administration & Operations

• Managing day-to-day office functions including correspondence, scheduling, and supplies
• Maintaining filing systems (digital and physical) and ensuring document control compliance
• Providing executive support to the General Manager as required
• Fielding incoming calls and acting as a professional first point of contact

About You

• Minimum 3–5 years' experience in a combined finance/administration role
• Demonstrated proficiency in XERO accounting software
• Certificate IV or Diploma in Accounting, Business Administration, or equivalent — a degree is advantageous but not essential
• Exceptional attention to detail with a high degree of accuracy in financial processing
• Strong organisational skills with the ability to juggle competing priorities without dropping the ball
• A proactive, can-do attitude and genuine pride in keeping things running smoothly
• Excellent written and verbal communication skills
• Ability to maintain confidentiality and exercise sound professional judgement
• Proven workplace experience in a member-based environment.

Why Join Us

• Varied, meaningful work — no two days are the same
• Opportunity to grow your responsibilities as the business grows
• Competitive salary commensurate with experience

To Apply

To apply for this position on SEEK.